Do you like to plan events and parties for your family and friends and make them fun? If you are good at organizing things and have good interpersonal skills, you might want to think about becoming an event planner. This article describes what an event organiser is all about, the types of skills they possess, the best companies that can manage your event, and the public liability insurance you can get for your carrier.
Event Organiser
It’s called “event planning” when you plan and coordinate the event, which includes things like budgeting and scheduling. It can also include things like finding the right place for the event, getting the right permits, and organizing transportation and parking. Each event is unique in its own way, so the process of planning and executing each event is different based on the type of event.
There are no events of all sizes in the field of events, from the Olympics to business breakfast meetings. Many businesses, celebrities, charities, interest groups, and other people hold events to market their brand, build business relationships, raise money, celebrate success, or raise money for a good cause.
Now let us look at what an event organizer does.
What is An Event Organizer?
If you are planning a business meeting or event, you need an event planner to make sure everything goes smoothly. They often choose meeting places, set up transportation, and deal with a lot of other things.
The job of an event manager is to plan and run promotional, business, and social events. They have to run a lot of different events, make sure the right people are there, and spread the word about the event in the right way. In the long run, events are very important to the success of a brand or company.Â
What does an Event Planner do?
Meetings and events bring people together for a common goal, whether it’s a wedding, a conference, or a business meeting. Meeting, convention, and event planners work to make sure this goal is met smoothly. An event planner will typically do the following:
- Understand what the meeting or event is about by meeting with clients.
- It’s important to think about everything that will happen at the event: the time, the place, the program, and the cost.
- Asked for bids from places and service providers (for example, florists or photographers)
- Find out where to hold the event and who to hire for help.
- Inspect places to make sure they meet the client’s needs.
- Coordinate things like transportation, rooms, and food service for an event.
- Consult on-site staff to make sure everything is in order.
- Make sure the client and event attendees are happy by keeping an eye on things at the event.
- Check the event bills and make sure they’re paid.
From start to finish, event planners make sure that everything goes as planned. People who plan events, like hotel managers and convention centre managers, also look for possible meeting places. They look at the lodging and services that the facility can offer, how easy it will be for people to get there, and what the area around it has to offer.
Event Organiser skills
Event planning is more than just going to a fancy party. This is one of the most stressful jobs you can do. This event also needs a lot of an organiser’s special skills. It is a good job for people who are very organized and hard-working. Below are the good quality skills of an event organiser.
#1. Organizational Skills
The organisers of the event are very good at getting this done. You should use processes and methods if you work with other people. As a leader, you should keep your team up to date on what is going on, keep budgets and timelines in line, and keep important documents and information in order. Because, after all, a well-planned event doesn’t happen by accident. You need to be very organized and pay attention to every little thing, from planning to the end of the event.
#2. Communication
One of the good skills of an event organiser is that they can talk to people quickly and build a good relationship with them. Make sure everyone who is part of the event knows what they are supposed to do so that everything runs smoothly. Strong interpersonal skills are important. You also need to be able to write well so that you can communicate information with confidence, respect, and clarity. Listening skills help event planners figure out what their clients need and want, so they can help them plan their events better.
#3. Client-first Approach
It can be hard to make people happy when you plan an event. To be able to do this with grace, event planners need to have a strong desire to help people. There is no point in being rude even if the task seems impossible. When you’re polite and friendly, your client doesn’t have to worry about anything.
#4. Problem-solving
Those who plan successful events can solve any problem with a cool head. They can quickly make a decision in the middle of a surprise problem, all the while keeping their cool. They can keep people interested while the keynote speaker is stuck in traffic or cut down on long lines for lunch.
Good planning skills lets event organiser be quick, adaptable, and creative. Even if you’re just starting to learn how to think of ways to deal with problems, you can improve your response by focusing on planning ahead of time.
#5. Negotiation and Budgeting
If you think you’re good at bargaining, then you have a very important event planning skill. It is very important for event planners to be able to work out a deal with a sponsor or get the best deal when they book a venue. When you negotiate, you need to be prepared, be tactful, and have a lot of faith. When you’re budgeting, you have to figure out how much money you’ll spend and keep track of how much money you have left. You also have to deal with invoices, proposals, and expenses at the same time
#6. Multitasking
For event planners, multitasking is not an option but a must-have event planning skill to make events that people will remember for a long time. You need to do a lot of things at the same time, like sell tickets, promote the event, find sponsors, and plan for the day of the event. There are also a lot of events that you need to plan at the same time. It’s up to you to make sure that nothing slips through the cracks when you work with a team.
#7. Creativity
Making a to-do list for an event isn’t enough to plan it. As an event planner, you need to use your imagination to make a dream come true. Creativity is a skill that can be learned and built up over time, no matter what other people say. It is an important event planning skill that must be used to add authenticity and passion to each event. There is always room for innovation and creativity, even if your events don’t have a lot of room for new ideas and creativity.
#8. Leadership
Being a leader is an important planning skill for anyone who is in charge of an event. Need to work well with your team to make sure events go off without a hitch Getting the job done is what it’s all about. As time goes on, this skill can be learned. As a leader, you don’t need to be a person who talks a lot. Your natural personality and your love for planning events can help you learn how to be a leader.
#9. Passion for Planning
If this sounds like a cliché or obvious thing to say, it is. Being can help you be successful. A good event planner has passion and enthusiasm in their everyday work. It makes them feel good when they put on an event that their guests really like.
Event Organiser Companies
Event organizing is the coordination, planning, organizing, and execution of a meeting, party, or other event. People who run events do a lot of important things that aren’t always easy to see. Companies with good events will have a wide range of resources and services, as well as well-trained people who can make sure the event runs smoothly, no matter how big or small it is.
An event management company that has a lot of experience organizing events and knows what it takes to make them happen is able to make sure that you and your guests will have a great time without any problems. Here are the best event organiser companies in the world.
#1. Bassett Events, Inc.
If you’re planning high-profile private parties, charity events, or a wedding that’s out of this world, look no further than companies of an event organiser like Bassett Events; for all of your event needs. The small team, led by Jennifer Bassett, is good at adding a little surprise to the most elegant of events.
Location: Toronto, Canada
What they plan: Social events, charitable events, weddings
What they offer: Full event production and design, vendor contract negotiation, staffing, sponsor and media management, video production, and much more.
Who they’ve worked for: The World Wildlife Fund, Fours Seasons Hotels & Resorts, Toronto Zoo, Jeremy Piven, Carrie Underwood, John Legend, and many more.
#2. David Tutera
David Tutera is a wedding dress designer and a TV host, so he knows how to plan a fancy wedding. There are people on the team who want to give you experiences that make your big dreams come true.
Location: Los Angeles
What they plan: Weddings, non-profit events, and more
What they offer: Event concept and design, decor, planning, production, vendor management, and more.
Who they’ve worked for: The White House, The Alzheimers Association, The Make-A-Wish Foundation, Prince Charles, Jennifer Lopez, Matthew McConaughey, and more
#3. Colin Cowie
This is among the top event organiser companies on the list, and it was started by Colin Cowie and has been providing the best event management services for 25 years. It has changed the world of weddings, events, and other functions.Â
Location: New York City, Los Angeles & Las Vegas
What they plan: Private and corporate events, weddings
What they offer: Venue sourcing, event design, event floral and decor, event coordination, guest list management, social media, and more.
Who they’ve worked for: Oprah, Jennifer Aniston, Elton John, Kim Kardashian, American Express, Cosmopolitan Magazine, Hard Rock Hotels, and more.
#4. A Perfect Event
Debi Lilly’s event company has been an organiser in the events business for a long time, so she knows how to make her clients forget about reality. Even though the company also does event production and design, it also owns a small event space called the DL Lounge. Debi is known for working with high-profile clients, and people often say that. Her best-known event was Oprah’s live birthday party.Â
Location: Chicago
What they plan: Weddings, galas, corporate events, birthday parties, and more
What they offer: Event management, florals, stationery, styling, favours, and more.
Who they’ve worked for: The Chicago Cubs, Dom Perignon, Kendra Scott, Louis Vuitton, Oprah, and more.
#5. Wonderland
People who work for the company put on events that are more upbeat, modern, and young than some of the more experienced event management companies that work for them. If you’re looking for an event company that is “creative-led and experimental,” this is the one for you. It has been working with luxury, travel, retail, and tech brands for more than 15 years.
Locations: London, New York City, and Miami
Forte: Brand-forward Experiences
Other Services: Event Design and Production, Brand Strategy, Social Media, Experimental Marketing, etc.
Eminent Clients: ASOS, Ariana Grande, Topshop, etc.
#6. Dreamsmith Events
It is a high-end event-planning company that works in Africa, the Indian Ocean, and Central and South America. The company is well-known for how well it can plan holidays, weddings, and other events. It has become known for having spectacular events.Â
Locations: London
Forte: Bespoke Luxury Events
Other Services: Events, Conceptualization, Social Media Activation, Brand Strategy, and Designing
Website;- Dreamsmith Events
Eminent Clients: Amazon, Walmart, Ola, Nissan, etc.
#7. MKG
MKG is used by a lot of big brands when they need to make big product launches, Instagram-worthy places, and great brand experiences. Game-changing ideas come from MKG, and they help you show up and stand out.
Locations: New York City and Los Angeles
Forte: Immersive Brand Experiences
Other Services: Insight Research, Experiential Strategy, Creative Campaign Development, Event Production, etc.
Eminent Clients: BarBox, Google, Audi, Delta Airlines, etc.
Website:- MKG
#8. Eventive
There are a lot of events that make brands come to life. The team focuses mostly on breaking boundaries for their corporate clients. Eventive’s unique ideas show off the company’s goals and make for a great event experience.
Locations: New York City
Forte: Product Launches, Brand Experiences
Other Services: Branding, Marketing, and Event Production
Eminent Clients: Purina, Rihanna, Kellogg’s, NFL, etc.
Event Organiser Public Liability Insurance
Public liability insurance for an event organiser protects you, your employees, and your business from claims from people in the public and the people who run the venue if an accident happens at an event you’re hosting. This insurance also protects your business.
This event organiser type of insurance is not the same as public liability insurance for businesses, which only covers businesses that work from 9 to 5. Public liability insurance for event organisers is meant to protect you when you go to outside conferences and events. That’s because if your business is all about making your clients’ events memorable, this insurance can help make sure that happens. Even more so if that is your main business.Â
Do I need public liability insurance for an event as an organiser?
Public liability insurance for events is meant to protect people who go to events that are open to the public. Whether it’s a private business meeting, a conference, or a concert, this kind of insurance makes sure both the promoters and the people who show up are safe.
Public liability insurance for events isn’t required by law in the UK. However, event organisers may have to show that their event is insured before a venue will let it go ahead.
When should I get public liability insurance for an event?
Most of the time, the sooner you get insurance for your event, the better. Alternatively, if you plan to run a series of gigs or art shows at different places, you might want to think about getting insurance for each one. It’s easy to get flexible events insurance from us. You can choose how many events we cover, and with a year-long package, we’ll keep you covered all the time!
How many events public liability insurance cover will I need?
You can get up to £10 million worth of insurance, but it all depends on what kind of event you’re planning and how many people will be there. People who go to a morning carol concert at the local village hall are likely to be much less at risk than people who go to a weekend-long open-air music event. Our policies are meant to be flexible enough to meet the needs of your event, no matter how big or small.
What’s included in your event public liability cover?
- Public liability insurance can cover up to £10 million.Â
- Bodily injury to people who take part in non-hazardous activities – your legal responsibility for this is automatically covered.
- During the event, the participants will cover their own costs.
Additional covers can be bought for extra money:
- The increased indemnity limit for public liability
- Employers’ liability for your employees or casual or volunteer staff
What does an event organizer do?
An event planner will typically do the following:
- Understand what the meeting or event is about by meeting with clients.
- It’s important to think about everything that will happen at the event: the time, the place, the program, and the cost.
- Asked for bids from places and service providers (for example, florists or photographers)
- Find out where to hold the event and who to hire for help.
- Inspect places to make sure they meet the client’s needs.
- Coordinate things like transportation, rooms, and food service for an event.
- Consult on-site staff to make sure everything is in order.
- Make sure the client and event attendees are happy by keeping an eye on things at the event.
- Check the event bills and make sure they’re paid.
What do you call an event organizer?
If you are planning a business meeting or event, you need an event planner to make sure everything goes smoothly. They often choose meeting places, set up transportation, and deal with a lot of other things.
Is event organizer a skill?
Event planning also needs a lot of special skills. It is a good job for people who are very organized and hard-working.
- #1. Organizational Skills
- #2. Communication
- #3. Client-first Approach
- #4. Problem-solving
- #5. Negotiation and Budgeting
