COFFEE SHOP BUSINESS PLAN UK: Fresh Tips on How to WRITE a Coffee Shop Business Plan

coffee shop business plan template uk
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To secure the finance and support you need for your coffee business to succeed, it will be to your advantage to write a coffee shop business plan before you jump in and start daydreaming about it. A coffee business plan can serve as a road map for the expansion of your UK coffee business. Guess what? We’ve got a UK coffee shop business plan template just to make it easier for you!

Let’s start!

UK Coffee Shop Business

Coffee businesses, unlike restaurants, rely on foot traffic and frequently serve office workers during the week and bustling shoppers during the weekends. This implies there is less of a need to develop a truly original concept, yet it is still important to choose a strategy that makes your coffee shop stand out from the competition.

Coffee business ideas typically fall into one of two categories: either they are places to hang out for an hour or two, or they are quick and convenient for consumers on the go. With artisanal coffee becoming a major trend for independent coffee shops, the quality of your coffee can help set you apart from the competition. More repeat consumers will come to you if your coffee is better tasting. Utilizing specialty brews and high-quality beans can give your coffee establishment a clear advantage.

How To Start a Coffee Shop Business

Starting a coffee shop business comes with a lot of tasks and some confusion about how to get started. Here are some steps you can follow to build up that empire, i.e., your own coffee shop, that you’ve always dreamed of:

#1. Study Your Coffee Competitors

The UK is a city where people take coffee more often than they take water. Because of this, coffee shops tend to be a lucrative kind of business in the UK, hence the reason the market is full of competitors. You should research the coffee industry before you start brewing coffee for your consumers. Analyze your competitors and find inspiration from the proprietors of independent coffee shops by reading their biographies. This is especially crucial if you are new to the business.

#2. Hiring Staff and Training

You can choose the staff members you need to hire and who should be hired first by considering the size and objectives of your coffee business.

Of course, you have baristas and chefs/cooks on staff, but your team may also include people in administrative, marketing, and accounting positions, to mention a few. Your manager and a marketing expert should be hired first if you are recruiting them.

#3. Location

When deciding how to open a coffee business, your choice of location will be the most important one. The two most important criteria you should look at while evaluating potential sites are location and size. Therefore, it might be worthwhile to choose a coffee location in a bustling urban area with lots of foot traffic. Even with a strong earning potential, a shopping mall may not be the best choice because the expensive rent may not be covered. If less obvious areas have good visibility, don’t ignore them. Future potential income from developing areas could be significant.

Don’t restrict yourself to regular coffee shops. Sometimes it can be wiser to invest in a coffee truck near a train station than a coffee shop on the main drag.

#4. Buy Equipment

There are a few commercial coffee machines that are appropriate for a coffee shop, but if you want to provide your customers with the best coffee possible, you should think about investing in an espresso machine. Also, the price and functionality of the espresso machine you want to buy should be taken into consideration. Consider how many people you’ll be serving coffee to each day, and make sure you have the capacity to do it promptly.

For the start of your coffee business, renting or leasing a coffee machine may be an option if your budget is tight and you cannot afford to buy a machine entirely.

#4. Write a Solid Business Plan 

You can use a coffee shop business plan as a tool to organize and rank the plans and costs for your coffee business in the UK. A coffee shop business plan in the UK is also necessary if you intend to apply for a loan or recruit investors.

We have a coffee business plan template in the UK compiled to put you through. The following are found in the coffee shop business plan template UK we’ve created for you:

  1. An executive summary 
  2. The business structure overview
  3. market analysis
  4. Competitor plan
  5. market plan 
  6. A financial plan 
  7. An operating plan 
  8. management strategy 
  9. Appendix

This coffee business plantemplate in thee UK will help you when creating your own business plan.

Download the Coffee shop business plan template

Depending on the size of your UK coffee business, a coffee shop business plan may be a few or even hundreds of pages.

#5. Financing Your Coffee Business

These things cost money: facilities, tools, personnel. Fortunately, if you’re just establishing a firm and need to raise cash, there are a variety of solutions available. While many people start their businesses with money they have saved or borrowed from family members, there are a number of alternative options.

Despite the tremendous success of Costa and other chains, coffee shops are not the type of firm to start up if you’re anticipating a rapid multi-million-pound exit. Even if you open several locations, your profit margins will be appreciable. Even then, your startup costs will be high. If you’re feeling especially ambitious, it might be worthwhile to see if you can obtain a company loan to aid with your launch.

#6. Regulation

There is currently no law requiring formal training in order to start a coffee business. However, it is your responsibility to make sure that you and everyone else dealing with food in your establishment are properly trained and/or supervised. The business owner is legally responsible, so be sure you have all the information you require.

You’ll need to be knowledgeable about the fundamentals of food preparation. Furthermore, the government has delegated control of all food safety regulations to the Food Standards Agency (FSA). The FSA can give you guidance on all food hygiene issues that can assist you in staying within the law and making your establishment safe for visitors.

Coffee Shop Business Plan UK

A coffee shop business plan describes your business idea and how it will be successful. It provides answers to queries like how much it will cost to open a business, how those costs will cover it, and how much revenue you anticipate from your café. A coffee business plan includes information about your competition, target market, and price structure. Here is a business plan template for your UK coffee business to put you through the process of writing yours!

#1. The Executive Summary

The executive summary will be the first thing a reader sees when they open your UK coffee shop business plan. This also provides a general summary of every section in your business plan. A strong executive summary will open doors for you.

Also, consider who will read your UK coffee shop business plan and write the introductory paragraphs with that audience in mind, just like you did when thinking about the consumers who will visit your soon-to-be-opened coffee shop. Your executive summary is the most significant marketing tool your coffee business has as you are ready to begin.

#2. Business Description

It’s important to give a thorough description of your company, including specifics like how the concept will look, where it will be located, and the type of atmosphere or brand you plan to establish. Your company’s description paints an accurate image of your mission and objectives.

#3. Industry Research

This entails gathering in-depth information about a nearby coffee shop, its average foot traffic, break-even points, and other important insights that can help you run your own coffee business successfully. Also, write out how your own coffee shop is going to be different.

#4. Marketing Plan

Your marketing plan may be a section of your marketing strategy or it may be included separately. Will you post about your daily specials on social media? Will you collaborate with a different local company to run special promotions? This is a wonderful place to highlight your strategies for customer retention in addition to marketing. Are you going to provide loyalty programs or ask your staff to send your best clients a free cookie on their birthday? It’s simpler than ever to reward and keep the consumers who will frequently visit your coffee shop with a cafe point-of-sale system.

#5. Financial Plan

Create a financial plan for your coffee business. This component of your coffee business plan is typically the longest and most crucial, especially for lenders and investors. A summary of your start-up expenses, an income statement, anticipated cash flow, a balance sheet, and a break-even analysis should all be included. Keep in mind that your financial forecast must be accurate and realistic. However, it is not required to be entirely exact. Over the coming years, things will probably change, and you’ll need to adjust. Your viewers will be able to see what you anticipate will happen in the future thanks to this strategy.

#6. Operations Plan

The success of your coffee business depends on a solid operations plan. This needs to contain all the components necessary for you to operate your coffee shop successfully every day. You’ll include details on your workplace, personnel, tools, and supplies. Consider the up-front costs of housing, barista salaries, food items like coffee, and technology. Try to squeeze as many functions as you can out of a single instrument, it also entails the following:

  • Hiring The Right Staff: This is essential to making and serving the coffee business. All potential avenues for finding suitable staff should be covered in a thorough hiring plan, including recruiters, employee recommendations, advertising in newspapers, job sites, or on other social media platforms.
  • Training The Employees:  The most important duty after hiring the right people is to train them. For your personnel to follow, develop Standard Operating Procedures (SOPs) and a training manual. Techniques for managing crises and disasters must be included in the training.

#7. Management plan

You’ll need the help of a strong team to make your coffee business successful because no man or woman is an entity. You will describe your management group, personnel, and resources in this area.

There are some questions you need to add to the section of your management plan to make it more meaningful, they are:

  • the arrangement of ownership. Do you work alone, in a partnership, or for a company?
  • your executive staff. They, who? What is their function? And what is their background?
  • people resources. Once you’re operating, how will you hire additional employees?

Another thing to remember is that it’s doubtful that your crew would labor for nothing, so be sure to include information on things like salary, benefits, and pensions.

Final Thoughts

Starting your own coffee business can be a nerve-wracking endeavor. The market for coffee shops is competitive, but the good news for startup business entrepreneurs is that customers adore independent coffee shops. This is where a  coffee business plan is needed to ensure you have a productive result.

You may also launch your own coffee business and prepare for potential challenges by writing a well-thought-out coffee business plan. A brief business plan will position you for success by demonstrating to potential investors that you are a sound investment. We are here to help you out with our well-detailed coffee shop business plan!


Is owning a coffee shop profitable UK?

Due to their large profit margin and low cost of inventory, coffee businesses are very profitable. You can guarantee the success of your coffee business with good cost management.

Do you need a Licence to sell coffee in the UK?

Through the UK government website, which points you to information about your local council, you can register as a food business. There are no refusals and it is free to do, but you should register at least 28 days before the opening. No matter how you choose to sell your coffee, you must first register.

Can I sell coffee on the street in the UK?

You must submit an application for a street trading permit. If you want to operate your coffee cart in a city centre rather than a suburb or town, you must do this. In your application, it’s important to identify any particular locations you have in mind.

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